muniBLOG: Team Building

Part 8 – The Series – Unveiling the Strategies of Crime Prevention Through Environmental Design (CPTED) for Government Facilities

This is the eighth and second last installment article in a series of articles addressing Crime Prevention Through Environmental Design (CPTED) in Government Facilities. Note that all the strategies mentioned throughout the articles presented can be applied to a variety of facilities and organizations.

The Evolving Landscape of Crime Prevention Through Environmental Design

The realm of Crime Prevention Through Environmental Design (CPTED) is witnessing a dynamic evolution, driven by technological advancements and a deeper understanding of social dynamics. The emerging trends and technologies in CPTED are steering towards more integrated, intelligent, and community-centric approaches, marking a significant shift in how urban spaces are designed for safety and security.

One of the forefront trends in CPTED is the integration of smart surveillance technologies. The incorporation of artificial intelligence and machine learning into surveillance systems is revolutionizing monitoring capabilities. Cameras equipped with facial recognition, motion sensors, and automated alert systems are enhancing the natural surveillance aspect of CPTED, allowing for more efficient and effective monitoring of public spaces.

Green and sustainable design elements are also gaining prominence in CPTED. This trend includes incorporating green spaces, using sustainable materials, and employing environmentally conscious landscaping techniques. These elements are not only eco-friendly but also contribute to the overall safety and well-being of the community.

Data-driven approaches are becoming increasingly significant in CPTED. The use of big data and analytics to analyze crime patterns and design spaces accordingly is a growing trend. Data collected from various sources, including social media, are being analyzed to predict and prevent potential criminal activities, allowing for more proactive crime prevention strategies.

Community-oriented designs are another emerging trend in CPTED. Engaging local communities in the design and planning process ensures that the environment reflects the needs and preferences of those who use it. This approach enhances the sense of ownership and responsibility among community members, fostering a safer environment.

Integrated urban planning is also a key trend in the future of CPTED. Safety and security considerations are being integrated into the early stages of urban planning and development. This holistic approach ensures that CPTED principles are embedded in the very foundation of urban spaces.

The adaptability and flexibility of designs are crucial in the evolving landscape of CPTED. Spaces are being designed to be easily modified or adapted to meet changing needs or address specific security concerns without requiring major overhauls.

Integration with other security measures is an essential aspect of modern CPTED strategies. Innovations in CPTED are designed to complement traditional security measures like guards, fencing, and access controls. For example, smart surveillance technologies can work alongside physical security personnel, providing real-time data and alerts.

Enhancing emergency response capabilities is another benefit of these advancements. Advanced surveillance and data analytics can aid in quicker emergency response and more effective coordination with law enforcement agencies.

The convergence of physical and cybersecurity is a critical aspect of modern CPTED, especially with the rise of smart technologies. Ensuring the cybersecurity of integrated smart systems is as crucial as their physical security.

Accessible and inclusive design is a future trend likely to gain more emphasis in CPTED. It is essential that safety measures do not hinder the usability of a space for all community members, ensuring that designs are accessible and inclusive.

Finally, resilience to changing threats is a key consideration in the future of CPTED. As security threats evolve, including issues like terrorism, cybercrime, and public health crises, CPTED principles are adapting to address these challenges.

In conclusion, the future of CPTED lies in its ability to adapt and integrate with emerging technologies and societal trends. By combining traditional principles with innovative approaches, CPTED is well-positioned to continue playing a vital role in creating safe, sustainable, and resilient urban environments.

If your Municipality wants to learn more about this topic and read the full article version visit here. Feel free to contact me directly at [email protected] for further assistance.

 

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Part 5 – The Series – Unveiling the Strategies of Crime Prevention Through Environmental Design (CPTED) for Government Facilities

This is the fifth installment article in a series of articles addressing Crime Prevention Through Environmental Design (CPTED) in Government Facilities. Note that all the strategies mentioned throughout the articles presented can be applied to a variety of facilities and organizations.

Understanding the Significance of Maintenance in Crime Prevention Through Environmental Design

In the sphere of Crime Prevention Through Environmental Design (CPTED), the role of maintenance is often understated yet crucial. Anchored in the “Broken Window Theory,” which posits that visible signs of neglect, such as broken windows, graffiti, or overgrown landscapes, can fuel further criminal and anti-social behavior, maintenance becomes a key player in the CPTED strategy.

The essence of maintenance in CPTED lies in promoting a sense of care. Regular and diligent maintenance of a space sends a clear message that the area is monitored and cared for, thereby deterring potential criminal activities. This perception of vigilant oversight significantly increases the likelihood of offenders being caught or confronted, acting as a powerful deterrent.

Furthermore, effective maintenance plays a pivotal role in enhancing other core principles of CPTED. It ensures that natural surveillance measures, such as lighting and clear sightlines, are consistently effective. Well-maintained lighting is crucial for visibility, especially during nighttime, while keeping landscapes clear and tidy preserves essential sightlines, both of which are vital for effective surveillance and access control.

The impact of maintenance extends to both perceived and actual safety. From a perception standpoint, a well-maintained environment significantly boosts the feeling of safety among users. People are naturally more inclined to frequent and engage with spaces that are orderly and well-cared-for. Visible maintenance efforts also reassure the public and employees about the security and active management of a facility.

In terms of actual safety, regular maintenance is key in promptly addressing potential security risks. This includes fixing broken fences, ensuring that lights are functioning correctly, and keeping surveillance mechanisms unobstructed. By reducing hiding spots and potential escape routes, proper maintenance directly contributes to mitigating security vulnerabilities.

The importance of maintenance in CPTED is illustrated through various real-world applications, particularly in government facilities. City parks and public spaces near government buildings, for instance, undergo regular maintenance to ensure clear visibility and overall environmental upkeep. This includes tasks like tree trimming, lighting repairs, and graffiti removal, which enhance both safety and aesthetics.

In government office buildings, routine checks and maintenance of surveillance systems, lighting, and access control mechanisms are standard practice. These measures ensure the functionality of security systems and the elimination of blind spots caused by overgrown foliage.

Courthouses and judicial centers exemplify high standards of maintenance, focusing on clear signage, well-lit entrances, and unobstructed walkways. Maintenance crews in these facilities are often tasked with immediate repairs to prevent any security lapses.

Similarly, maintenance is a critical aspect of security in transportation hubs near government areas. Metro stations or bus stops close to government facilities are maintained to ensure safety, orderliness, and functionality, contributing to the overall security of the area.

Additionally, public housing near government offices often receives regular maintenance as part of community safety initiatives. Regular trash removal, fixing broken amenities, and ensuring communal areas are clean and well-lit are part of these efforts.

In these contexts, maintenance transcends beyond aesthetic appeal and emerges as an integral component of a comprehensive security strategy. Regular and visible maintenance efforts in government facilities and their surrounding areas convey a strong message of order and control, significantly contributing to both perceived and actual safety.

If your Municipality wants to learn more about this topic and read the full article version visit here. Feel free to contact me directly at [email protected] for further assistance.

 

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Part 3 – The Series – Unveiling the Strategies of Crime Prevention Through Environmental Design (CPTED) for Government Facilities

This is the third installment article in a series of articles addressing Crime Prevention Through Environmental Design (CPTED) in Government Facilities. Note that all the strategies mentioned throughout the articles presented can be applied to a variety of facilities and organizations.

Natural Surveillance: A Key Element in Crime Prevention Through Environmental Design

In the realm of architectural and urban security design, the concept of Natural Surveillance stands out as a crucial principle in Crime Prevention Through Environmental Design (CPTED). This principle revolves around the ability of people to see and be seen within their environment, thereby making potential offenders aware that they are under observation. By leveraging architectural features, lighting, and landscaping, natural surveillance aims to enhance visibility in a given space.

The deterrent effect of natural surveillance on criminal behavior is significant. The knowledge that one can be seen increases the perceived risk of apprehension among potential offenders, thus reducing the likelihood of criminal acts. For legitimate users of a space, this heightened visibility contributes to a sense of safety, which is especially important in government facilities where maintaining public trust is essential.

In the design of government facilities, several strategies are employed to maximize the benefits of natural surveillance. The placement of windows is a critical factor; windows should be designed to provide clear sightlines to exterior spaces, entrances, and building interiors. Large, transparent windows enhance both indoor and outdoor visibility, making it difficult for undesirable activities to go unnoticed.

Lighting plays a vital role in natural surveillance, particularly for nighttime security. Outdoor areas, walkways, entrances, and parking lots need to be well-lit, ensuring that visibility is maintained without creating blind spots that could be exploited.

Landscaping is another tool in the natural surveillance arsenal. Trees and shrubs are kept trimmed to eliminate potential hiding spots and maintain clear sightlines. Ground cover and low shrubs can help define spaces without obstructing views, thus supporting surveillance efforts.

The orientation of buildings is also a consideration. Buildings should be positioned to facilitate surveillance from both inside and outside, with main facades facing public areas and thoroughfares to maximize visibility.

Pathways and sidewalks are designed to be visible from inside the facility, allowing occupants to observe individuals as they approach and move around the building. Additionally, placing security checkpoints at strategic locations where natural paths of travel converge ensures that visitors are observed upon entry and exit.

Within government facilities, the use of open-plan concepts can further increase visibility across different areas, making it easier for employees to monitor activities within the building.

Examples of natural surveillance in government facilities are evident in various structures. New government buildings often feature extensive use of glass in lobbies and public-facing areas, coupled with raised, open-plan workspaces that provide unobstructed views. Many modern city halls and municipal buildings incorporate central atriums with surrounding balconies and glass-fronted offices, enhancing visibility across different floors. Embassies focus on security with strategic placement of guard booths, lighting, and landscape features that enable observation of the perimeter and approach paths. Police stations frequently feature front desks facing the main entrance and large front-facing windows to maximize internal and external visibility. Additionally, public spaces like parks near government buildings use design elements such as low hedges and clear pathways to promote visibility.

Incorporating natural surveillance into the design of government facilities does more than just enhance security. It also fosters a transparent and open environment, conducive to civic engagement and public interaction. This approach not only deters criminal behavior but also builds a foundation for a secure and engaged community.

If your Municipality wants to learn more about this topic and read the full article version visit here. Feel free to contact me directly at [email protected] for further assistance.

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Ontario’s Minimum Wage & The Inflationary Wage Spiral

With the minimum wage in Ontario set to increase significantly by +6.7% in October, we’re seeing many employers in this high inflation environment budgeting for increases of between 3% to 5% (or more) — much higher than the historical average of 1.5% to 3.0%. Hourly wages increased on average by 4.0% in 2022, compared to the historical pre-pandemic average of 2.5% (+/-). 2023 is not over but early data suggests wages at the macro-level could increase at a higher pace again this year than the historical norm (following a CPI increase last year of +6.7% – which is why the Ontario minimum wage is going up by that amount in October – it is tied to the annual CPI measurement).

Hopefully inflation will cool but current trends are not yet consistently supporting that view (July CPI was 3.3% vs the same month last year, though economists were predicting it would be lower, at 3.0%).While the economy contracted at an annualized rate of 0.2 per cent in the second quarter of 2023 (which was far weaker than forecasters had expected) it remains to be seen if this is indeed a sign of tapering that will continue in the quarters ahead. At the same time, it appears that wage gains are finally outstripping inflation, meaning there is real growth in wages for the first time, in a long time.

“Entry level” staff seem to be the most difficult to attract and retain right now and it remains to be seen if a higher minimum wage in October will address this shortage. Not unlike 2018 when the provincial government increased the minimum wage to $14.00 (from $11.60), there was a huge cost-crunch for employers that also threw off the internal equilibrium in many organizations with lower-wage workers making as much as more skilled counterparts due to the sudden jump.This will occur again but to a lesser degree (compression between lower paid staff and mid-range employees).

Higher salary budgets may be required for some time, even in the face of a weakening economy. Targeted actions may also be required to address internal-equity imbalances, particularly after the October hike to the minimum wage (we are also mindful that these above-average recommendations themselves contribute to the inflation we are all experiencing). We are told that inflation will cool this year and next, and if that holds true, we should see increases reduce to the 2-3% range again. Time will tell.

 

(Need more information or other Human Resources advice?  Please feel free to contact us for more information about our services including our HRLive platform, a turnkey solution built to address the HR needs of small-to-medium municipalities).

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About Municipal Strategic Planning

bullseye and arrow

When candidates run for municipal Council, they do so not only because they have a passion for helping their communities, but they also often have ideas and goals for the community.   

From my experience, the most successful municipalities are those where Council and staff work as a team to achieve identified goals. That’s why it’s imperative to undertake a strategic planning process early in a new Council term.  The process serves important learning and teamwork objectives for both Council members and staff and really starts to get the team pulling in the same direction.

Many great articles have been written by various municipal scholars and organizations on strategic planning, so I’m not going to start reinventing the wheel here, but there is merit in taking a look at a few great examples that will remind us all of what Municipal Strategic Planning is, the value of Strategic Planning for communities and how a municipality goes about undertaking a strategic planning process.

What is Strategic Planning?

#1 – Source: MMAH Municipal Councillors Guide

Strategic planning is a process by which an organization defines its strategy or direction, and makes decisions about allocating its resources – both financial and staff resources needed to pursue this strategy. Through the strategic planning process, a municipal council can develop strategies, goals, objectives and action plans to achieve the future it desires. Once a strategic plan is adopted, a municipality may wish to measure its success over time and review the plan periodically to ensure that it still aligns with current issues, challenges and realities.

Why is it important for Municipalities?

#2 – Source: Bill Winegard, Municipal Strategic Planning Associates

Undertaking a strategic planning process at the beginning of each Council term is critically important to successful municipal governance by:

  • identifying where consensus lies among members of Council
  • establishing priorities for the term and indicators of success
  • enunciating at a meaningful level the commitment of the Council and Corporation to the community and the results that the community should expect
  • aligning the efforts of staff with the direction of Council
  • motivating Council members, staff, and other partners to work purposefully, and to monitor and take pride in their accomplishments
  • sketching out a council term action plan sequence that keeps the most important things top of mind
  • balancing a promising vision with feasible resources

How Do We Undertake a Strategic Planning Process?

#3 – Source: AMCTO – Continually Improving Municipalities to Achieve Strategic Success

A strategic plan is not static, but should be a guiding document which sets out the vision and priorities of the municipality. In this way, it establishes a framework that the municipality’s operations can align with. Strategic success is often seen as being able to achieve the initiatives in the plan.

However, equally important but often overlooked, is the need to ensure service delivery yields value for money for taxpayers. This can be accomplished by linking daily operations with the strategic goals of the organization and developing mechanisms to ensure a continual improvement of organizational performance.

#4 – Source: ICMA Blog Post on Strategic Planning, by Sara McGuffin, Town Manager, Amherst, Virginia 

Through this (strategic planning) process, small communities can remember what makes them unique, focus their efforts on what unites them, and move toward a better future, and do so in a way that pulls the community closer, rather than drives it apart.

Strategic planning that involves the community, incorporates the unique vision and goals of the community, is agreed to by the elected body, and tied firmly to our budgets, will keep residents, staff, and elected representatives focused on the business, as well as the vision, of government and how to make the community a better place.

Are there any Tools to help Small Municipalities with Strategic Planning?

#5 – Source: ICMA Strategic Planning in Small Communities – A Manager’s Manual, by Sara McGuffin, Town manager, Amherst, Virginia 

The Canadian Association of Municipal Administrators (CAMA) recently circulated this tool from the International City/County Managers Association (ICMA).  

This resource will help local government leaders remember what they know and find additional tools to do their budgeting and strategic planning better. You can also download the introduction to the manual by Sara McGuffin here.

Summary:

When developed with the insights of Council, staff and the public, a strategic plan represents a shared view of the municipality’s future, encourages public commitment and supports the ability for the municipality to move towards achieving the identified, mutual goals.

By, Susan Shannon, AMCT

CEO, muniSERV.ca

 

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Are you practicing SITUATION AWARENESS?

Situation Awareness is a skillset that should be practiced daily and is a valuable tool for staff.

Increasing situation awareness, through constant development and use increases security, protection of staff, protection of assets and overall resiliency of staff and the organization.

Training Situation Awareness benefits every department across the organization.

This training can take many forms. The focus however should always be the same. Elevate the staff member’s capability of being aware of their surroundings and the different influences, factors, items, and people that make up the environment they’re in. Situation Awareness is a mental image of what is happening all around you. Hearing, seeing, feeling for information and the various cues and clues that those influences, factors, items, and people are making in that environment and piecing them together so that they can have a good idea of what is happening and then using that information to predict what happens next.

There are many reasons why we need to be situationally aware.

  • Personal Safety & Security
  • Crime
  • Workplace Safety

 

Personal Safety & Security

Situation Awareness training can greatly improve an individual’s personal safety and security, regardless of if they’re at work, home or at play. Being aware of the environment you’re in reduces the risk of placing yourself in harms way or removing yourself from harms way. Being aware of the individual that wants to or is about to cause you harm or steal some of your personal belongings, unfortunately in some locals, environments and situations is much needed. Unfortunately for most, we traverse through many different environments on a daily basis that vary in degrees of safety.

 

Crime

Levels of crime or criminal activity vary geographically and from environment to environment. Unfortunately, criminal activity affects many of us, especially crimes against a person, theft, verbal abuse, physical abuse all the way to the far end of the spectrum of terrorist events. In efforts to be continuously aware, individuals should keep themselves abreast of local news and events and equally important when travelling, their destinations local news and events.

Workplace Safety & Security

It is everyone’s collective and individual responsibility to make and improve workplace safety and security. Law enforcement organizations, Crime Stoppers chapter always encourage us to “See something. Say something”. This very same message applies equally from our personal lives to our working environment. “That’s not my job” just doesn’t cut it anymore. Situation Awareness training assists organizations in bettering the safety, security and overall resiliency of their employees resulting in a more safe, secure and resilient organization.

 

Situational Awareness Training Delivery

There are options for organizations when seeking out Situation Awareness training.

  •          In Person
  •          Virtual Classroom

 

In Person Training

It has been said that In Person training is the best delivery method and most beneficial for the participants. It can create an environment of interactivity between the instructor, the participant and with the other participants also. Our delivery of this training will only take up to half a day.

 

Virtual Training

The recent and ongoing pandemic also allowed us to pivot the training and provide it in the virtual world in the varying platforms of virtual meeting spaces. Virtual training offers benefits also in that, we can bring together staff from geographically challenging locals where costs to bring them together is prohibitive making an even larger training group more feasible.

Benefits

The benefits of Situation Awareness training are many for al individuals. Increased personal safety and security, increased security culture in the workplace and increasing the individual’s knowledge of the environment around them. Whether it is a high or low risk environment, situation awareness belongs there.

The value of the training, the value of the results shouldn’t be overlooked or underestimated.


Should your Municipality need assistance, contact Michael White Group International today, and we will be happy to answer your questions. Visit michaelwhitegroup.com/contact/

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Are Your People Being Poached? It Might Be Time for a Leadership Check-up.

In the 2016 Ontario Municipal Chief Administrative Officer Survey, CAOs identified “poaching” of their employees as a significant problem. One CAO bluntly summed up the issue,

“It feels like the succession plan of some of my neighbours is just to recruit my best people with higher comp.”1

In 2022, the challenge of keeping good people continues and it is not limited to municipalities. While compensation is certainly a consideration in luring people away from their current employer, there is another variable that plays a significant role in employee retention. If the adage of “people leave managers not companies” is to be believed, it is prudent for an organization to consider current leadership health when addressing the talent retention issue.

In conversations with my clients confronting this challenge, I lead with this question:

In order to avoid the stiff competition of the current talent market, what are you doing to keep your good people?

This question is followed by a probing of their current leadership health.

·      Are your leaders self-aware and willing to set aside their own biases in their daily leadership practice?

·      Do your leaders have an objective understanding of what motivates each member of their team?

·      Do your leaders have the resources to lead effectively?

·      Do you collect data on a regular basis that provides insight into leadership successes and challenges at all levels, and do you create action plans in response to the story of this data?

I. Are your leaders self-aware and willing to set aside their own biases in their daily leadership practice?

There is no shortage of evidence reinforcing the importance of self-awareness in leadership.  Getting to that self-awareness through honest introspection, however, can be a humbling experience but at the same time, self-reflection is a powerful lever in recognizing one’s biases and realizing greater leadership potential. Ensuring that the organization’s leaders are provided with objective, frequent and reliable feedback about leadership behaviour at all levels can be a powerful strategy in retaining great employees.

II. Do your leaders have an objective understanding of what motivates each member of the teams they lead?

 All members of the team are “wired” differently and therefore require a differentiated leadership approach. Understanding what motivates and demotivates team members and applying this knowledge in the leader- team member relationship demonstrates the leader’s willingness to recognize and respect team members as individuals. Respect and understanding of unique qualities are powerful motivators for an employee’s loyalty to their manager and their desire to remain with the team (and the company).

III. Do your leaders have the resources to lead effectively?

There is an entire industry that has grown out of leadership development. In my own professional experience and that of my clients, there are three metrics that separate “one day wonder” leadership development efforts from those that gain traction and become hardwired into company culture.

1.     Simplicity – Leadership training and materials that are overly complex and require significant amounts of time and effort will not get used. Full stop. The measure of success for simplicity is the ability of leaders to immediately understand and apply new knowledge and materials in their daily leadership practice.

2.     Relevance – Leaders must see a direct connection between leadership development initiatives and their current situation. Moreover, they will need to be convinced of the benefit for themselves and their team.

3.     Accountability – Many leadership development initiatives fail because participants know they won’t be held accountable for implementation.  Perhaps the most powerful accountability strategy is for all levels of leadership, from front-line managers to the C-Suite, to embrace, model, and set an expectation for the implementation of a leadership development strategy.

IV. Do you collect data on a regular basis that provides insight into leadership successes and failures in your organization?

In the same way that leader self-awareness affirms areas of strength and challenge so too, does organizational self-awareness. How do employees feel about coming in to work every day? How do they feel about their boss or the people they work with? Do they have a sense of satisfaction in their job?  The answers to these and other important people-related questions will have impact on the success or failure of the organization because every business problem inevitably includes a people problem.

There are important considerations when conducting an organizational self-assessment:

1.     Measure what matters.  Specifically target those people areas that have the greatest impact on the achievement of organizational objectives

2.     Select the tools and strategies that will yield the most useful objective information and provide a macro view of the entire organization as well as a micro view of each department. These dual perspectives shed light on the performance of all leaders in the organization.

3.     Administer the assessment and collect the data in a timely manner.

4.     The process does not end with the assessment! Analyze the data and create an action plan with key performance indicators and timelines. Everyone in the organization needs to feel that their contribution made a difference.

It takes courage for an organization to “hold up a mirror” to itself, but the payoff is understanding current employee sentiment which is a powerful data point in strategizing for employee retention.

The best option for avoiding the current “war on talent” is to keep your good people from leaving. A talent strategy that includes asking the right questions about leadership health, conducting an objective assessment of current leadership practices, and creating an action plan informed by the story of the data, will be instrumental in the engagement and retention of great employees.

 

1Ontario Municipal Chief Administrative Officer Survey 2016,  A Candid Look at the Issues on the Minds of Ontario CAOs, SurveyCorp, Spring, 2016

Mitch LePage, a former public sector leader, is a Managing Principal with Predictive Success Corporation and leadership partner to private and public sector clients including municipalities. To discuss your talent strategy or challenges, you can reach Mitch at [email protected].

 

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UCaaS is critical for any authority service improvement

what is UCaaS?

Unified Communications as a Service (UCaaS)  is a network of cloud-based telephone system that controls the flow of calls coming in and out of your organization. We replace your on-premises PBXs, as well as your SIP, PRIs, and POTS lines. UCaaS enables you to use a variety of hosted programs and services (including instant messaging, video conferencing, file sharing, and email) over the Internet from any location and at any time.  In addition, UCaaS provides security, allows flexibility, and integrates well with your other software applications including MS Teams. UCaaS systems are updated frequently by the provider ensuring that your communication methods will always be up-to-date in our ever-evolving world.

Why UCaaS is critical for all customer-guided corporations?

 
GUARANTEES YOUR BUSINESS CONINUITY & SECURITY

Experteers can easily answer this for all municipalities and companies who care about their customers.

First of all we have to emphasize about the importance of continuity in all circumstances, UCaaS provides the best option to avoid your business any hiccups along the road because of any reasons. UCaaS is available on any communication device, laptop, or PC anywhere at anytime to be able to efficiently communicate with your customers.

Security is another crucial requirement for all connected networks, voice calls, video conferencing, and instant messaging are parts of all departments communications to enable them to work properly and deliver services. Experteers, as part of security provider, enable first layer of security by having all our servers in Canada, maintaining 100% availability by having four communication centers in main four cities in Canada in Montreal, Calgary, Vancouver, and Toronto, and to maintain the second layer of security by having all SOC certified centers.

INCORPORATES THE LATEST FEATURES

When you have UCaaS, you’ll be able to use all the latest functions and features without any additional cost. You’ll also have the assurance that your information is kept safe and secure in a reliable data center. Having the ability to keep your communications up-to-date allows you to remain competitive and helps to increase your overall performance.

 

OFFERS FLEXIBILITY AND SCALABILITY

UCaaS allows organizations to add and remove users (for example, temporary employees) without any significant infrastructure changes or capital investments. UCaaS also provides seamless work experiences for your employees since they are cloud-based and accessible from any location – great for those working remotely.

 

PROMOTES PRODUCTIVITY

By using a UCaaS system, your productivity increases. All of your employees have unified communications support that is sharable amongst all departments, and UCaaS integrates well with your other software applications (like CRM). UCaaS keeps communication lines open and provides ways for your employees to log into various devices to access their information (such as voicemails).

 

LAST BUT NOT LEAST

SAVES YOU MONEY

When switching to UCaaS, there are minimal upfront hardware costs – you only need phones. You will also have the ability to choose the services you need (and not waste money on the ones you do not). UCaaS allows you to concentrate on growing your business by decreasing your dependence on capital investments.

 

UCaaS

 

We at EXPERTEERS are helping municipalities, utility companies, and medical centers increase employee productivity by adding a state of the art Unified Communications Solution, enhancing collaboration and increasing employee efficiency.

  • Enable your team to work remotely (hybrid)
  • Train employees more efficiently with sentiment analysis
  • Monitor key performance metrics with automated reports
  • Boost company performance through detailed analytics & collaboration
  • .. and more

Let us help you improve your client experience, call us at EXPERTEERS to learn how we can help enable your business for success in 2022.

 

Experteers is a system integrator SI and managed service provider MSP for the following services:

– SASE / SD-WAN: to secure all ur networking between all branches.

– NGFW: Next Generation Fire Wall centralized to keep all networks secured in almost real-time updated system.

– NMS: Network Managed System to keep your visibility on all network elements and servers to improve your systems availability.

– Cyber-Security on all endpoints and servers

EXPERTEERS CORPORATION

WWW.EXPERTEERS.COM

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Great Coaching Begins with a Foundation of Trust

A coaching relationship involves two (or more) people who make up one team. Two people, same team, sounds obvious enough. Sometimes, however, coaching initiatives will bypass this fundamental consideration and drive headlong into the transactional stuff of imparting information. People are all “wired” differently, and it is that mutual understanding of this “wiring”, as well as applying established principles of effective teams, that contributes to the success of a coaching relationship.

The 5E Coaching framework, a five-step coaching methodology first introduced by The Predictive Index, begins with laying the foundation of trust between the two partners based on an objective awareness of each other’s behaviours and drives. In the succeeding steps described below, this awareness is leveraged to:

  • Recognize patterns of gap and fit
  • Formulate coaching objectives, and
  • Establish the “rules of engagement.

Step 1 – Enroll

The objective of Enroll is to build the foundation of trust between the partners in the coaching relationship. This trust naturally flows from the vulnerability that happens when the two individuals share information about their own behavioural drives and needs. An objective behavioural assessment* is helpful in providing these personal perspectives and mitigate the possibility of bias. Understanding a person’s disposition to such workplace realities as leadership style, response to conflict, mode of communication, approach to people interaction, adherence to detail and comfort with change, will be helpful in the subsequent stages of the 5E process, and lead to greater understanding of each other’s behaviours and motivations throughout the relationship.

Step 2 – Envision

In Envision, the mentee’s behavioural information is contrasted with the behaviours required by the role or skills being targeted. From this analysis patterns of gap and fit will emerge that inform the next stage of articulating concrete coaching objectives.

Step 3 – Establish

In Establish the partners develop consensus on the specific areas of gap and fit uncovered in Envision and formulate SMART** goals to build the adaptive capacity necessary to bridge gaps, and leverage areas of natural fit. Success criteria are agreed upon, key performance indicators are identified, specific activities are planned and expectations for the accountability of each partner are clearly established.

Step 4 – Execute

The objective of Execute is to do just that, effectively execute the plan. Awareness of each other’s behaviours and drives as well as the trust created in Enroll will be essential in responding to such potential flashpoints as delivering and receiving critical feedback, getting past one’s personal bias, managing competing priorities, addressing demands on time and sustaining commitment to the project.

Step 5 – Evaluate

Any initiative worth doing is worth reviewing. Included in the formative and summative debrief conversations will necessarily be an honest analysis of each partner’s impact on the process. This very personal perspective will be greatly aided by the foundation of trust that is developed in Enroll and reinforced throughout the 5E coaching process.

Summary

Great coaches recognize that laying a groundwork of trust is the first step in a productive coaching relationship. Taking the time to be more self-aware and partner-aware requires vulnerability but, as Patrick Lencioni points out, individual vulnerability reinforces the trust of an effective team. Coaching initiatives that don’t recognize the “wiring” of the individuals involved and ignore high-yield team strategies, deprive the partners of an essential opportunity to support their relationship, establish meaningful objectives, and ultimately guide the process to a successful conclusion.

—————————–

Notes:

* In my coaching work with clients, the Predictive Index Behaviour Assessment is used to inform the process of sharing information between coaching partners.

**SMART goals – Specific/Measurable/Achievable/Realistic/Time-Bound

Lencioni, Patrick (2002). The Five Dysfunctions of a Team, A Leadership Fable. Jossey-Bass.

Mitch LePage is a former public sector leader and currently serves as a Managing Principal with Toronto-based talent strategy firm Predictive Success Corporation. Mitch supports people strategy for private, public and not-for-profit clients. To learn more about 5E Coaching or to discuss talent strategy issues contact Mitch at [email protected]

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Tips to Run a Successful In-Person Meeting

Over the last two years, many of us had to learn how to connect differently than we were used to. Instead of putting on our best suit, we’re still in our jammies from the waist down. Instead of shaking hands we’re pushing unmute.

Slowly but surely, the world is beginning to open back up. Where it’s safe to do so, many meetings are returning to an in-person format. Since we’ve all become accustomed to doing things virtually, it may take a little time and effort to get back into the swing of the face-to-face meetings. Here are a few tips to help make your meetings run as smoothly as possible.

Set the Agenda:

Municipalities know this, but meetings always run more efficiently when there is an agenda to follow. Having a clear agenda helps set the expectations. If the conversation starts going off track, you can always point back to the agenda items to steer things in the right direction. Setting out estimated times each agenda item should take for discussion, will also help provide direction and keep folks on track.

Start on Time. End on Time.

While it may seem polite to wait for some late arrivals to join, there’s a bigger downside to holding off until everyone is in the room. First and foremost, this sets a bad precedent. Accommodating the latecomers shows the others that arrival times are lax. This can spiral out of control quickly. Secondly, the attendees who’ve prioritized arriving on time are now feeling frustrated that their time isn’t being seen as valuable.

Set Ground Rules:

Having a few basic ground rules around meeting etiquette can help provide great flow in your meeting. Some solid rules, or expectations, can be something simple like; participate, get focus, maintain momentum, and reach closure. If you list these rules at the top of your agenda, both new and returning attendees will understand the direction of the meeting.

End with an Action Plan:

We’ve all been in meetings where the conversation seems to go around in circles without resolving anything. It’s important to establish a plan of action for the agenda items that need follow-up. Assigning certain people to particular tasks and plotting out a course of accountability will ensure that your meetings have purpose and value to all of those involved. We’ve conducted meetings by video teleconference for so long, (and honestly, we’ve become pretty good at them), it will be an adjustment for everyone to start attending again in person. But a well-organized meeting, and Chairperson with good leadership skills, will get us all back
in the swing of things soon.

Oh, and one more thing – dig out that suit again. Things may have changed over the last couple of years, but it’s still not considered socially acceptable to wear pajama bottoms to an in-person meeting.

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